ArtsVision for Operas & Theaters
ArtsVision provides operas and theaters with the functionality to administer and plan for all season activities including performances and educational events with the ability to cast and track artistic personnel and manage resources. It also contains functionality for Marketing, Development and Education departments.
The calendar, event tracking, project tracking and address book functions provide a unified information hub for the entire organization, enabling one authoritative source of information for all activities.
ArtsVision provides a complete set of features and modules for all of your opera and theater management requirements.
Features
Artist Contracts
The Artist Contracts Module allows clients to track and generate contracts utilizing a terms library and a variety of contract templates. Contracts can even be sent for electronic signature through ArtsVision. Performance and fee history for each artist is easily accessible for future reference.
Audition Tracking
Holding auditions is a regular event for any opera company, theater, or school. Not only can ArtsVision’s calendar be used to create your audition events, but you can also keep detailed scheduling information for each artist. ArtsVision automatically connects the auditions of each artist to their address book record so you can keep a running history including comments and rankings.
Casting
The Casting Module allows you to begin casting from the earliest stages of ideas all the way through to the execution of contracts. You can track conversations, availability, fee negotiations, and contracts all on one screen. ArtsVision gives you the flexibility to consider an unlimited number of artists for each production. Once you have confirmed the artists for your production, you can assign them to the correct performance dates in the performance-casting screen.
Chorus Rostering
The Chorus Rostering Module allows clients to hire, roster, and track all singer assignments using master lists. The module provides complete service tracking with the ability to take attendance and generate attendance reports. Leave and availability, including planned absences, can be tracked for each singer. Rehearsal schedules can be distributed via email or personalized iCal feed to ensure individuals know when they are needed.
Daily Schedule & Call Sheet
ArtsVision understands that your daily schedule is one of the most important documents created by an opera company. While we offer the option of a standard daily schedule, we are happy to work with you to create exactly the format you need so that all of the critical information your company needs to make every day more efficient is quickly available and easily communicated.
Ensemble Rostering
Each Orchestra has a different way of assigning musicians to programs, and the Ensemble Rostering Module allows you to choose from a variety of different methods of creating musician rosters. The Ensemble Rostering Module allows clients to hire, roster, and track all player assignments using master lists, including master string rosters by program and individual rosters for each piece by desk and chair. The module provides complete service tracking with the ability to take attendance and generate attendance reports. Leave and availability, including planned absences, can be tracked for each player. Rehearsal schedules can be distributed via email or personalized iCal feed to ensure players know when they are needed.
Group Scheduler
Scheduling lessons, rehearsals, and coachings can be a full-time job. Make this task significantly more efficient with the Group Scheduler. This tool lets you compare individuals and spaces to find common times across all of their schedules. Once you find the right time, drag and draw the event right on the screen to automatically create the event with the people and location assigned.
iCal Feeds
Provide access to calendar events to all users with a simple iCal subscription. You determine exactly which events are published to the iCal feed, so there is never a question of missing events.
By subscribing to AV iCal feeds, your users can view the up-to-date status of your calendaring and scheduling information. ArtsVision’s iCal feed is a web based subscription open to anyone you provide access. iCal feeds are compatible with all standard calendar applications, including Outlook, Android, Google, Apple Calendar, and other web-based calendar services.
Opera Library
The Opera Library Module provides the ability to create an unlimited number of works with specific templates for cast, creative, and production teams. These templates are used to define the personnel requirements for each project/production you build. For Opera, all of the standard titles and templates are included.
Payroll
ArtsVision provides complete tracking of attendance, including doublings, extra payments, and leave/relief, and can be configured to generate payroll reports or interface with your existing payroll system.
Planning Calendar
All season programming has to begin somewhere, which is why ArtsVision developed a flexible planning calendar to give season planning managers a space to sketch out ideas for productions, rehearsal, and performance periods and easily move dates around with a drag-and-drop feature so you can organize your season exactly the way you envision.
Using the concept of scenarios, you can create an unlimited number of versions of your seasons and compare the differences to find exactly what works. Once you have the perfect blend, make a scenario live and share your information with the rest of your organization to continue more detailed planning.
Staff Web Portal
The Staff Web Portal makes staffing easy, allowing you to manage staffing needs by creating shifts associated with specific skills or roles. Commonly used for front-of-house staffing, the Staff Web Portal allows employees to see and request shifts that align with their skills or roles.
Touring
ArtsVision provides the ability to manage all aspects of touring, from travel and hotel needs and preferences to carnet and shipping. Manage the entire tour party, including orchestra personnel, soloists, guests, and administration, with itineraries and other reports.
Opera and Theater Companies that own their hall may also be interested in some of the features listed under the Venue and Presenter option.