ArtsVision for Venues & Presenters
ArtsVision provides venues and presenters the total management software solution to handle all venue, presenting, production and event management requirements. It also contains functionality for Marketing, Development and Education departments.
The calendar and event tracking, project tracking and address book functions provide a unified information hub for the entire organization, enabling one authoritative source of information for all activities.
ArtsVision Venue provides a complete set of features and modules for all of your venue management requirements.
Features
Artist Contracts
The Artist Contracts Module allows clients to track and generate contracts utilizing a terms library and a variety of contract templates. Contracts can even be sent for electronic signature through ArtsVision. Performance and fee history for each artist is easily accessible for future reference.
iCal Feeds
Provide access to calendar events to all users with a simple iCal subscription. You determine exactly which events are published to the iCal feed, so there is never a question of missing events.
By subscribing to AV iCal feeds, your users can view the up-to-date status of your calendaring and scheduling information. ArtsVision’s iCal feed is a web based subscription open to anyone you provide access. iCal feeds are compatible with all standard calendar applications, including Outlook, Android, Google, Apple Calendar, and other web-based calendar services.
Labor Scheduling
Use Labor Scheduling to schedule all of your Crew into work shifts, assign to already established events and track detailed time and attendance. With visually pleasing formatting, it is easy to schedule your staff, calculate their assigned hours, and quickly determine remaining staffing needs and conflicts.
Location Calendar
Although the amount of detail held in the ArtsVision Calendar makes producing your events more efficient than ever, sometimes you only need an overview of what is going on in your spaces. The Location Calendar is configured to group spaces together in the view you want to view what is happening across your campus quickly. With just a click you can access more detailed event information and project reports if you want.
Payroll
ArtsVision provides complete tracking of attendance, including doublings, extra payments, and leave/relief, and can be configured to generate payroll reports or interface with your existing payroll system.
Rental Contracts
Manage your venue rentals in one place with the Rental Contract Module. In addition to allowing clients to track and generate rental contracts easily, the Rental Contract Module provides the ability to send estimates to potential renters and then create invoices and settlements. You have the ability to manage resources and create various price lists for items such as space rental fees, AV equipment, production equipment, catering, and labor. These price lists can be used in creating estimates, invoices, and settlements. You have complete flexibility to organize your resources by categories and types you define, along with price lists to track the different rates available for each resource.
Resource Management
ArtsVision provides a comprehensive system for allocating resources to projects and translating those resources to invoice line items. You have complete flexibility to organize your resources by categories and types that you define, along with price lists to track the different rates available for each resource.
Staff Web Portal
The Staff Web Portal makes staffing easy, allowing you to manage staffing needs by creating shifts associated with specific skills or roles. Commonly used for front-of-house staffing, the Staff Web Portal allows employees to see and request shifts that align with their skills or roles.